Configured Items – Land Radio

You can now manage your Land Mobile Radio within cairs.net.  You can use Land Radio to track all your wireless communication system devices that are used in vehicles or are portable.  Examples of these are walkie-talkies, two way radios, etc.

Just like other devices in cairs.net, you can associate accounts, equipment and services.  However, there will be no connectivity associated with the devices.

Land Radio Types

Before you begin to add your Land Radios you need to add in your types.  These types can be walkie-talkies, two way radios, etc.

Managing a Radio Type

1. Click the Configured Items menu.
2. In the Navigation pane, click Land Radio.
3. You have two alternatives for Managing Land Radio Types:

• • On the toolbar directly above the Navigation pane, click the Manage Land Radio Types
  • Within the Action pane, click the Manage Land Radio Types

4. With either option, the Manage Land Radio Types window opens.

Adding

5. In the Manage Land Radio Type* list pane, click the top row, marked with an asterisk (*) to add a new record.
6. Type the new radio type name.
7. To add another type, click the Save button and repeat steps 4 and 5, as necessary.

Modifying

8. Click the field to modify and type the new information.

Deleting

9. There are two ways to select the land radio type to delete:

• • Right-click the record selector box (located just left of the name) and click Delete.
  • Highlight the name in the list and within the Actions ribbon group click the Delete

10. Once you click Delete, a message box opens verifying that you really want to delete the type. Click Yes within the box to continue or No to cancel the operation.
11. Once selected, cairs.net draws a line through the type allowing you to delete multiple types at the same time.
12. If you do not want to delete the type, right-click the record and click Undelete.
13. Once you select Undelete, a message box opens verifying that you really want to keep the type. Click Yes within the box to continue or No to cancel the operation.
14. Within the Actions ribbon group, click Save (to save and stay) or click Save & Close (to save and exit).

 

Configuring a Land Radio

Adding a Land Radio

1. Click the Configured Items
2. In the Navigation pane, click Land Radio.
3. There are two ways to add a Land Radio

• • On the toolbar directly above the Navigation pane, click the drop-down arrow next to New. From the list, select Land Radio.
  • Within the Actions pane, click the Add New Land Radio

4. With either option, the General-Land Radio window opens. There are 3 panes of information; Land Radio Information, Equipment & Services and Account Management.  For this section we will focus on the Land Radio Information pane, this pane displays the detailed information for your radios.
5. Within the pane, complete the following fields, required fields are marked with an asterisk (*):

• • Radio Serial Number * – type in the serial number for the radio
  • Radio Part Number – type in the part number for the radio
  • Radio Frequency – type in the radio frequency
  • Radio Type – click on the dropdown arrow to access a list of the radio types you created, from the list click on the type to associate to the radio. The radio type appears in the field.
  • Building Name * – click on the dropdown arrow to access a list of buildings, from the list click on the building to associate to the radio. The building name appears in the field.
  • Alternate Location – type in the alternate location for the radio
  • Room – type in the room number

The next several fields provide you the means to track detailed information regarding your LMRs, you can complete as many or as few of the fields as you want:

• • Cage
  • Condition
  • Commodity Code
  • DoDAAC
  • Dra
  • Radio Manufacturer
  • Radio Model Number
  • Radio Description
  • Asset Type
  • Radio User Name
  • Radio User Phone
  • Radio User Email
  • Organization Name
  • Radio Memo
  • Radio Network
  • Radio Transit
  • Radio Receive
  • PWCS Equipment Type
  • Trunk Capable
  • Classification Code
  • Radio Vehicle
  • Radio Misc 1-5

6. Once you have completed all the necessary fields, within the Actions ribbon group, click the Save button (save and stay) to continue working with this radio or click the Save & Close button (save and exit) to return to the Land Radio list.

Deleting a Land Radio

1. Click the Configured Items
2. In the Navigation pane, click Land Radio.
3. Depending on the amount of records you have in your database, the list may not readily populate. To populate the list, perform one of the following actions:

• • Within the search box, type any portion of the record, then click the magnifying glass.
  • Click the Show All

4. The Land Radio list opens displaying all existing radios. There are two ways to delete a radio:

• • Within the list, click the Radio to highlight. Within the Actions ribbon group, click the Delete Land Radio
  • Double-click the radio to delete, the General – Land Radio window opens. Within the Actions ribbon group, click Delete.

5. With either option, once you click Delete, a message box opens verifying that you really want to delete the entire radio. Click Yes within the box to continue or No to cancel the operation.
6. Within the Actions ribbon group, click the Save button (save and stay) to continue working with this radio or click the Save & Close button (save and exit) to return to the Land Radio list.

Account Management

The Account Management tab displays the different account numbers that are associated to the radio.  Each account number can be responsible for different charges.

There are 3 different types of charges you can associated to the radio; all charges, one-time, recurring charges.  For each charge type, you can associate a different account.  This allows you to have up to 3 different accounts associated to the set.

Adding an Account

1. Click the Configured Items
2. In the Navigation pane, click Land Radio.
3. Depending on the amount of records you have in your database, the list may not readily populate. To populate the list, perform one of the following actions:

• • Within the search box, type any portion of the record, then click the magnifying glass.
  • Click the Show All

4. The Land Radio list opens displaying all existing radios. Double-click the radio to open the General – Land Radio window opens.
5. Within the Account Management pane, click the row marked with the asterisk to enter in a new account number for the equipment and services. Complete the following fields, required fields are marked with an asterisk (*):

• • Charge Type* – click the drop-down arrow to access a list, then select one of the following choices:
  • Both One Time and Recurring Charges – bills the account for all one-time and recurring charges
  • Recurring Charges – bills the account for only recurring charges
  • One-time Charges – bills the account for only one- time charges
  • Site* – click on the drop-down arrow to access a list, from the list click on the site to associate to the equipment or services
  • Subscriber Name – click on the drop-down arrow to access a list, and from the list select the appropriate subscriber
  • Organization – if you have selected an account number associated to an organization, that organization name populates within the field. This is a read only field.
  • Account Number* – click the drop-down arrow to access a list of the account numbers and their associated organizations. If an account number is associated to multiple organizations, the account number appears in the list multiple times, for example if account number 2424 is associated to three different organizations, there are three appearances of the account number within the drop-down. Each account number references the different organization name.

From the list, select the account number and organization responsible for the charges.

! When you create an account number, you can assign it to an organization or to a subscriber; this designates the account as official or unofficial. If you select an account with an organization, it is most likely an Official Account. If you select an account where the organization is blank, it is most likely an Unofficial account and associated to a subscriber.

• • Billing Start Date* – click the drop-down arrow to access a calendar, from the calendar select the date to start the billing. To change the month and year click the right or left arrow and once at the appropriate month and year, click the number to select the date. The date populates in the box.
  • Billing End Date – click the drop-down arrow to access a calendar, from the calendar select the date to stop the billing for the equipment or service. To change the month and year click the right or left arrow and once at the appropriate month and year, click the number to select the date. The date populates in the box.

6. Within the Actions ribbon group, click the Save button (save and stay) to continue working with this radio or click the Save & Close button (save and exit) to return to the Land Radio list.

Deleting an Account

1. Click the Configured Items
2. In the Navigation pane, click Land Radio.
3. Depending on the amount of records you have in your database, the list may not readily populate. To populate the list, perform one of the following actions:

• • Within the search box, type any portion of the record, then click the magnifying glass.
  • Click the Show All

4. The Land Radio list opens displaying all existing radios. Double-click the radio to open the General – Land Radio window opens.
5. Within the Account Management pane, right click on the selector box next to the charge type, a small popup menu opens, within the box click Delete.
6. Once you click Delete, a message box appears verifying that you really want to delete the account. Click Yes within the box to continue or No to cancel the operation.
7. Once selected, cairs.net draws a line through the item allowing you to delete multiple items at once.
8. If you do not want to delete an item, right-click the record to access a popup menu, from the popup, click Undelete.
9. Once you select Undelete, a message box appears verifying that you really want to keep the account. Click Yes within the box to continue or No to cancel the operation.
10. Within the Actions ribbon group, click the Save button (save and stay) to continue working with this radio or click the Save & Close button (save and exit) to return to the Land Radio list.

Equipment & Services

Please see Common Elements – Equipment & Services to learn more.

File Attachments

Please see Common Elements – File Attachments to learn more.