Building Records

Before adding a new building into the CAIRS database, make sure the appropriate “building types” and “terminal types” related to the new building are in the database. For more information see, “Adding a Building Type” or “Adding a Terminal Type”.

Adding a New Building

  1. Click the Facilities
  2. In the Navigation pane, click Buildings.
  3. There are two ways to add a Building:
    • Within the toolbar directly above the Navigation pane, click the drop-down arrow next to New, select Building.
    • Within the Actions pane, click the Add New Building
  1. Within either option the General-Building window opens. Within the left pane complete the following information (required fields are marked with an asterisk (*)):
    • Site* – click the drop-down arrow to access a list and select the site. The site drop-down list displays the bottom-most site first. After the ~~ is the complete path to the site. Each site level is separated by a >.
    • Building Name* – type the building name.
    • Directory Building Name – type the building’s common name. For example, you may know the building as 110, but the layperson may know the building as the post office. Therefore, the Directory Building Name would be Post Office.
    • Description – type the building description. This can include the address, cross streets, etc.
    • Building Type* – click the drop-down arrow to access a list and select the building type. An example of a building type may be manhole, office, MDF, IDF, etc.
    • Address Line 1-4 – use these four fields to enter the address of the building

The following fields are specific to the NENA 2 format for our 911 Interface.  When the interface is created, these fields will populate the location information for the set.

    • House Number – type in the house number, if applicable
    • Prefix Directional – Type in the leading street direction prefix, valid entries are N, S, E, W, NW, NW, SE, SW
    • Street Name – type in the street name
    • Street Suffix – Type in the street suffix such as AVE, St, Pkwy, etc
    • Post Directional – type in the trailing street direction suffix, valid entries are N, S, E, W, NW, NW, SE, SW
    • City – type in the city name
    • State – type in the state name
    • County – type in the county name
    • Country – type in the country name
    • ZIP – type in the postal zip code

The next few fields will display the nearest building within set management based on coordinates.

    • Area or Zone – type in the area or zone of the building
    • Latitude – type in the latitude coordinate of the building
    • Longitude – type in the longitudinal coordinate of the building
    • Elevation – type in the elevation of the building
    • Switch Name – click the drop-down arrow to access a list and select the switch name providing service to the building.
    • Building Misc 1 – 5 – use these fields to type any miscellaneous connection information.
  1. Within the Actions ribbon group, click the Save (to save and stay) to continue working with building records, or click Save & Close (to save and exit) to return to the Building list.

Deleting a Building

Before deleting a building, you must move all existing assignments to another building.

  1. Click the Facilities
  2. In the Navigation pane, click Buildings.
  3. Depending on the amount of records you have within your database, the list may not immediately populate. To populate the list, perform one of the following actions:
    • Within the search box, type the connection group name or portion of the name and then click the magnifying glass or press the Enter key on your keyboard.
    • Click the Show All
  1. When the Building list populates, highlight the building to delete. There are three ways to delete a building:
    • Within the toolbar directly above the Navigation pane, click the red X.
    • Click the Delete Building link within the Actions
    • Double-click the name to open the Building window, and within the Actions ribbon group, click the Delete
  1. Once you click Delete, a message box displays verifying that you really want to delete the building. Click Yes within the box to continue or No to cancel the operation.

If a warning message displays notifying you there is still existing information associated with the building, you must delete any services still in the building. For example, if telephone numbers, electronic sets, or circuits are still working in the building, you must remove them. Further, if there are terminals in a building, you must delete the cables in the terminals and the terminals themselves before you can delete the building. In short, delete all working service of any kind.